TULIP/Tenant User Liability Insurance

Individuals and outside organizations may hold events at facilities provided they:

• Obtain written permission from the facility in charge of the space they wish to use
• Provide a Certificate of Insurance for liability coverage for the event

This insurance provides protection when you host activities that fall outside the scope of your General Liability Insurance or in instances where you do not currently carry General Liability Insurance. Event Liability Insurance provides liability coverage and legal defense for claims of negligence brought on the basis of mismanagement, improper security, failure to maintain equipment/fixtures, and more.

As you plan your event, it’s essential that you make the appropriate insurance arrangements. Don’t put it off; take care of the insurance now!

To get an online premium quote and apply for coverage, simply apply online by clicking the “Apply Online” button or download the pdf application. If you have questions or need more information, contact AMBA at 1-866-838-9536.

Please select the ‘Hazard Class Chart’ option from the “Download PDF Forms” menu to the right to find the following:

• The appropriate hazard class for your non-sport and/or sport event;
• To determine any potentially necessary waiver requirements;
• To determine possible requirements for Accident Medical insurance.

If your event is not listed, please either contact us at 1-866-838-9536, Monday – Friday, 8am-5pm (CT) or via email at plsdsteam.service@getamba.com or you may simply click on “Download PDF Forms” (to the right), complete the paper application and email it to us.

Please note, the Certificate of Insurance for which you are applying may be subject to additional approval requirements by the underwriting Insurance Company. Please be sure to submit your application at least 7 to 10 days prior to the event date in order to meet your organization’s event insurance needs. Submission of a completed application and/or premium payment is not a guarantee of coverage. Coverage is not in place for your event until a Certificate of Insurance is provided.

During the renewal process and website update, you will be able to complete and submit your application online. However, until the master policy is bound and the carrier has issued the new policy number for the upcoming policy period, your application will be sent to our service center and placed on hold. As soon as the master policy renewal information is available, the service center will begin issuing all Certificates of Insurance for events occurring on and after the renewal date. If you have an urgent situation, please call our service center at 866-838-9536. Monday – Friday, 8am – 5pm (CT).

Prior to the event you must deliver a Certificate of Insurance to the facility in charge of the space. The Certificate should be accompanied by a note listing the name of the event sponsor, the date of the event, and the location of the event (since some departments control multiple venues).

If you already have insurance coverage, please have your insurance company send the facility in charge of the space a Certificate of Insurance with the following specifications:

• You or your company must be listed as the Insured.
• The event sponsor must be listed as an Additional Insureds.
• The Insurer/Producer name and contact information must be on the Certificate.
• The policy start and end date must encompass the entire length of your event.
• The policy must include General Liability coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate.
• If you are bringing a vehicle, the policy must include Automobile Liability coverage of at least $1,000,000.
• If you are bringing a vehicle or employees, please contact the University for advisement on their requirements for Automobile Liability coverage and Workers’ Compensation coverage.

If you DO NOT have insurance coverage of your own, you may obtain coverage by filling out the online or paper (pdf) application provided on this website. Payment must be received prior to the event. A Certificate of Insurance will be issued upon receipt of payment. The Certificate of Insurance is your proof of coverage. Present it to the facility in charge of the space prior to the event.

Participants Legal Liability provides coverage for claims you are legally obligated to pay because of actions brought against you, the Named Insured, by players and/or other participant(s). Participant means any player, coach, manager, staff member, team worker, official, media personnel, cheerleader, or band member practicing for, or participating in, the sporting event. This means all of your team members and players and any participating non-members! Participant liability insurance, like all liability policies, would provide coverage to the injured party only if the insured was found liable.

****Failure to comply with one, or both, of the following requirements will affect Participant Legal Liability in place for any event even if a Certificate of Insurance is provided.****

For sports participants, you must have Accident Medical coverage in force. Failure to purchase Accident Medical insurance will mean that Participants Legal Liability will be subject to a $10,000 deductible. For more information about Accident Medical coverage, please visit the Accident Medical page on this website.

You must also have a Waiver and Release form system that is regularly maintained or Participants Legal Liability will be subject to a $10,000 deductible. This system must secure and maintain properly executed Waiver and Release forms for all participants. For minor participants (under eighteen years of age) you must always secure and maintain properly executed Minor Waiver and Release forms signed by the parent or legal guardian.